Remote Work Productivity Guide in Achieving Better Workflow

Monday, 23 May 2022 13:04


The COVID-19 pandemic in the past years has brought many new problems and challenges for the world to face. Thousands of companies had no choice but to make major adjustments to survive the economic impact of the pandemic.

One of those adjustments is to allow most employees to do remote work. But as the world moves past the devastating economic impacts of the pandemic, it is more likely that remote work is here to stay, at least in some form.

Remote Work Popularity

There are many reasons why remote work will remain a viable option for many companies.

This work style has proven to provide benefits like flexibility, convenience, and reduction in travel costs and commuting time. Employers can also benefit from remote work as it enables them to downsize in office space and resources.

A Gartner study revealed that 83% of employees experienced higher productivity while working remotely during the COVID - 19 lockdown.

Remote Work Challenges

Despite the several benefits remote work offers, it also imposes several challenges that affect work productivity. Staff not working in an office environment can get easily distracted and demotivated. People management is a big challenge when everyone is working online.

Fortunately, there are effective ways to manage remote work distractions and unproductivity.

Let’s discuss the ways to achieve a better workflow for remote work.

Use Proper Tools and Set up a Conducive Environment

For remote work to run more efficiently team members must have complete and functional tools and equipment. Equipment like computers, cameras, and phones should be in good working conditions to ensure that employees can finish their job.

Encourage Dedicated Workspaces

Even if employees are not in a traditional office setting, they should still have a dedicated workstation at home. Having a separate space condition the mind to go into a productive work mode.

Assigning a physical space to dedicate for work allows employees to distinguish between professional and house concerns. The ideal workspace should be quiet and free from everyday distractions.

Set up an Efficient System

Powerful workflow computer programs and productivity apps can automate tasks and achieve productivity. But one thing managers should be careful of is not use too many of them. Using fewer tools and apps avoids confusion, misinformation, and miscommunication among remote team members.

If current systems are already in place, management should review them and eliminate redundant platforms and programs. The fewer software tools the team has to handle, the smoother the workflow is.

Assign Clear Roles and Responsibilities

Assigning clear roles and responsibilities is one of the first tasks to take when managing a remote team. Assigning roles and responsibilities makes everyone accountable and avoids making assumptions and putting the blame for poor performance and productivity. If employees are fully aware of their specific duties in the team, they will feel more confident in taking appropriate actions.

Stick to Schedules

Creating and sticking to schedules may seem simple and practical actions, but they are harder to implement in a remote work setup. Many employees cannot accomplish their tasks well or on time without a schedule.

A schedule offers a structure that encourages employees to become accountable, manage their time better, and complete their work on time. It also ensures that all team members meet targets and project objectives together. With a schedule, employees can visualize how their day will be and distinguish time for work and personal life.

Aside from manually arranging schedules, companies can also use software to schedule tasks and projects proficiently. It is important for managers not just to create schedules, but also to make sure team members follow them.

Implementing a schedule does not have to mean micromanaging employees. The strategy of scheduling is quite flexible. Employers can choose a daily, weekly, or monthly schedule depending on the management or operational goals.

Organize Staff Meetings

Consistent staff meetings can foster work productivity among members of the remote teams. Managers can take this time to go over the tasks the team members have to complete at the end of the day. This is also an excellent time to check whether members have the tools and resources to finish the assigned tasks.

Most companies opt to hold staff meetings every day, but some don’t. The advantage of setting a staff meeting at a consistent time is it can signal to employees that work has begun. Managers need to make sure that all team members follow virtual meeting etiquette guidelines.

Encourage Communication and Collaboration Between Employees

Workflow and productivity can be affected if employees are not engaged or inspired by each other. Building excellent communication and encouraging collaboration amongst team members is hard in a remote work setup.

Even without being in the same physical space, employees should have opportunities to speak to each other regularly. Constant communication establishes rapport and encourages teamwork. Companies can use apps or platforms that allow direct messaging and seamless collaboration.

Offer and Encourage Feedback

Giving remote workers regular feedback can guide them to accomplishing their jobs correctly and on time. Giving feedback also creates a learning development culture.

However, feedback works in two ways. Usually, managers offer feedback on the performance of workers. However, workers should also have the chance to give feedback to employers. It is a great way to address disputes and concerns from both sides.

Zoom and other video conferencing technology should not only be used for team meetings; these web apps can also be venues for conducting feedback sessions with remote employees.

In addition, feedback must not only center around employee performance solely. It can also be about evaluating tools, processes, and systems.

Feedback does not always have to be negative. Employers can also highlight good points to motivate team members to continue their hard work.

Establish a Reward System

Rewarding employees because of their excellent work can motivate and encourage everyone to do their best. The competitive nature of employees may decrease when they are in a more casual and relaxing setting like their home. Creating competitions and reward systems will give remote workers more incentives to do well. It will also be an avenue to recognize the best employees at a given period.

Rewards don’t have to be elaborate and can be in the form of coupons and meals. Competitions can be in individual or team form. They are usually designed to accomplish particular goals within a given time. Managers just need to be careful to maintain a healthy level of competition so it won’t lead to problems and complications.


There are many ways to improve remote work productivity. What is important is for team leaders to set up a workflow system that is clear and easy to follow by everyone. This system may take extra time and effort for the team to implement at the beginning, but with cooperation and clear communication, productivity will increase, and the company will thrive.

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